Finance Officer
Islamic Relief Marodijeex, Somaliland Post Date: 01-10-2024
Apply Before: 08-10-2024
ISLAMIC RELIEF
Job title: Finance Officer
Department: Finance
Location: Hargeisa
Grade: 5
Contract period: 6 months
Report to: Finance Coordinator
Line Management Responsibility: Finance Assistants/Interns
JOB SUMMARY
Under the guidance of the Finance Coordinator/Manager the Finance Officer is responsible for maintaining accounts, including books, registers, vouchers, and other documents relating to all receipts and disbursement with proper supporting documents, as well as, office management duties. And to Provide Assistant in Financial and Accounting matters of the Finance Department.
SCOPE OF ROLE:
Reporting to the Finance Coordinator or the Finance Manager where the Finance Assistant has the responsibility of managing all financial issues in Hargeisa office.
KEY AREAS OF ACCOUNTABILITY
The job holder is accountable for fulfilling his or her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff. This includes but not limited to:
Handling day-to-day for finance activities such as (receiving Payments, Staff expenses, check handling filing and recording Transactions into the system)
Recording Payments into the system in daily base
Maintaining Payment of Statutory deductions in monthly basis and making sure to pay by latest 10th of the next
Closing Petty cash on weekly basis
Records financial transactions onto computer using AX software - selecting appropriate, Ledger and cost-center codes.
Records receipts on payments.
Prepare cheques and dispatches to suppliers and employees.
Processes purchase orders, checks deliveries, and arrange distribution of goods.
Journal entries between cost centers and bank accounts.
Manage the reconciliation of bank accounts on monthly basis as required
Assists with Weekly/monthly and year end reports and procedures.
Prepares monthly statements for budget holders.
Prepares and runs monthly AX payroll and expense claims.
Lettings - arranges all internal and external bookings, and invoice external bodies.
Empties payphones monthly.
Maintain, in liaison with Log department, the assets register.
Manages Petty Cash, recording daily transactions, making settlement petty cash weekly, reconciling petty cash monthly, top up making as per replenishment
Undertaking Archiving Activities, standard manner Soft/scanned records has properly Maintained Financial records are properly archived and share to line manager by latest 5th of next month.
'Print the Journals when posted and attach them to the payments for filing Vouchers should be stamped with paid before Archiving
Create Payment Journals for the approved payments
checking and Processing of approved payments
Maintaining staff expense claims
Transfer payment to other Offices as required
Flow up staff/project cash advances
Record financial transactions into AX
Working and updating on invoice journals
Process payments on regular basis
Prepare monthly accrual journals as required
SKILLS AND BEHAVIOURS
MS Word
MS Excel
AX/ERP/Quick Books
Banking/Cash Handling
Confidentiality
Integrity
Punctuality
QUALIFICATIONS
Degree in Accounting, Finance, Economics, Business administration or a related field with experience
EXPERIENCE AND SKILLS
Minimum 3 years’ experience working with International humanitarian Organization
Experience in preparing various accounting reports.
Good management and representation competencies.
Excellent communication skills and ability to work and live within a team environment;
Computer proficient in Excel, Word, and the internet
Excellent oral and written communication skills in English
How to apply
Islamic Relief Somalia Program is inviting applications from qualified and motivated candidates. If you are interested, please submit your updated CV and cover letter to hr.mogadishu@islamic-relief.so on or before October 8, 2024.
NB: Please ensure you indicate the subject line of your email as “Finance Officer Hargeisa”