Job Description

ISLAMIC RELIEF SOMALIA: JOB DESCRIPTION

JOB TITLE: Finance Assistant

DEPARTMENT: Finance

BASE LOCATION: Baladwayne

GRADE: GRADE E step 1

 Closing Date: 29/8/2022

REPORT TO: Finance Officer

LINE MANAGEMENT RESPONSIBILITIES:

MATRIX MANAGES: Finance Manager

JOB SUMMARY

Under the guidance of the Finance Officer/Senior Finance Officer, Finance Assistant is responsible for maintaining of accounts, including books, registers, vouchers and other documents relating to all receipts and disbursement with proper supporting documents, as well as, office management duties. And to Provide Assistance in Financial and Accounting matter of the Finance Department. 

SCOPE OF ROLE:

Reporting to the Finance Officer, the Admin & FA has the responsibility to manage all financial ‘

issue in Baladwayne office

KEY AREAS OF ACCOUNTABILITY

The job holder is accountable for fulfilling his or her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff. This includes but not limited to:

1.       Handling day-to-day for finance activities such as (receiving Payments, Staff expenses, check handling filing and recording Transactions into the system)

2.       Recording Payments into the system in daily base

3.       Maintaining Payment of Statutory deductions in monthly basis and making sure to pay by latest 10th of the next

4.       Closing Petty cash on weekly basis

5.       Records financial transactions onto computer using AX software - selecting appropriate, Ledger and cost-centre codes.

6.       Records receipts on payments.

7.       Prepare cheques and dispatches to suppliers and employees.

8.       Processes purchase orders, checks deliveries, and arrange distribution of goods.

9.       Journal entries between cost centres and bank accounts.

10.    Manage the reconciliation of bank accounts on monthly basis as required

11.    Assists with Weekly/monthly and year end reports and procedures.

12.    Prepares monthly statements for budget holders.

13.    Prepares and runs monthly AX payroll and expense claims.

14.   Lettings - arranges all internal and external bookings, and invoice external bodies..

15.   Empties payphones monthly.

16.   Maintain, in liaison with Log department, the assets register.

17.   Manages Petty Cash, recording daily transactions, making settlement petty cash weekly, reconciling petty cash monthly, top up making as per replenishment

18.   Undertaking Archiving Activities, standard manner Soft/scanned records has properly Maintained Financial records are properly archived and share to line manager by latest 5th of next month.

19.   'Print the Journals when posted and attach them to the payments for filing Vouchers should be stamped with paid before Archiving

20.   Create Payment Journals for the approved payments

21.   checking and Processing of approved payments

22.   Maintaining staff expense claims

23.   Transfer payment to other Offices as required

24.   Flow up staff/project cash advances

25.   Record financial transactions into AX

26.   Working and updating on invoice journals

1. Process payments on regular basis

2. Prepare monthly accrual journals as required

Any other admin and finance duties assigned by the management.

SKILLS AND BEHAVIOURS

• MS Word

• MS Excel

• AX/ERP/Quick Books

·         Banking/Cash Handling

• Responsible

• Confidentiality

• Integrity

• Punctuality

• Trustworthy

• Goal Oriented

• Team Player

Skills and Qualifications

QUALIFICATIONS 

1.       University degree in accounting, or business administration

EXPERIENCE AND SKILLS

2.       One year plus experience of working for a humanitarian aid organization in similar position

3.       Experience of preparing various accounting report.

4.      Good management and representation competencies.

5.      Familiarity with donors and donor procedures helpful.

6.       Excellent communication skills and ability to work and live within a team environment;

7.      Computer proficient in Excel Word, and internet

8.       Excellent oral and written communication skills in English   

Additional experience

Worked with Islamic Relief will be value added advantage

Equal Opportunities:

Child Safeguarding: 

Safeguarding and protection of staff:

How to apply

·         IRW Somalia Program is inviting applications from fresh graduate candidates who are interested to submit their CVs and cover letters explaining, how they meet Job description.

·         Each application should be addressed to the HR account: hr.mogadishu@islamic-relief.or.ke and include the following:

·         An updated CV; and · An application letter

·         Academic Qualifications (certificates/Transcripts)

·         Copy of your National ID card or passport

·         Applications not including all of the above information will not be reviewed.

Only short-listed candidates will be contacted. IRS is an equal opportunity employer. Note: Please make sure the job title in the mail subject line is clear as Finance Assistant- Baladweyne.