Logistics Intern 

Fulltime / 40 hours a week

Contract length: 6 Month 

Location: Hargeisa with frequently Field visit

OXFAM PURPOSE:    

To work with others to find lasting solutions to poverty and suffering.

JOB PURPOSE: To provide pro-active and efficient logistics support to the Oxfam programme teams to ensure timely and effective delivery of our programmes.  This entails managing the procurement of all items, supplies and services required by programme in addition, the role will be expected to provide support and training to Oxfam programme partners in Logistics skills and to help such organisation to establish effective logistics procedures.

DIMENSIONS:

• Responsible for day-to-day functions of supply chain (procurement, stocks, transport)

• Responsible for the movement of Assets & Equipment as per Oxfam procedures

• Responsible for day-to-day management of fleet management and travel arrangement

• Responsible for office/facility management.

• Responsible for government leasing on need basis.

KEY RESPONSIBILITIES:

Procurement

• Conduct the cash procurement and all petty cash procurements within direct and/or single quotation thresholds by following Oxfam Procedures  

• Distribute & Collect quotations and prepare CBA.

• Keep the procurement archiving updated (both physical & Box)

• Coordinate with staff and supplier on deliveries of goods and services

• Coordinate with Finance department on payments to suppliers.

• Ensure that Supplier payments are timely processed

Stock & Transport Management

• Keep storage in organised manners

• Reception of material from suppliers by ensuring the compliance with Purchase Order (Quantity / Quality)

• Issue GRN for each transaction related to reception of material

• In case of any issue with quality / quantity report to supplier

• Process the stock request and issue the material

• Update stock cards

• Update stock report

• Support Roving Senior Logistics officer in stock reconciliation.

• Manage transportation of material in to project sites

• Ensure waybill is prepared for items moving from one place to another.

Fleet Management

• Ensure the day-to-day management of rented vehicles (white board filled, vehicle assigned, log books properly filled) in efficient manners.

• Ensure the proper filling of Logbooks and other forms

• Ensure the timely payment of all fleet related payment (rental, fuel) and avoid the delays

• Ensure vehicle are safe to use and in good condition (maintained & clean)

• Arrange the vehicles for field visit by coordinating with SPU, Drivers and Passengers on departures.

• Ensure the good archiving of fleet documents (administrative documents including daily vehicle check, weekly vehicle check and monthly vehicle checks, log books, fuel record etc.)

Administrative & Facility Management

• Book hotels for Oxfam staff and visitors or Oxfam owned guest house.

• Book tickets for air travel through the identified travel agent & shared services from Hargeisa

• Maintains all Logistics files and archiving system.

• Processing utility payments on monthly basis including electricity, rent, water, vehicle rental, and office rent.

Other

• Participate in Oxfam meeting where required

• Visit and support the field offices if needed or as delegated.

• Any other task as assigned by the line manager.

SKILLS AND COMPETENCE:

Essential:

• Degree in Management/Business studies with Advanced Diploma related to Logistics Management, Purchasing and Supply, Warehousing Management is desired.

• Good knowledge of local markets

• Good numeracy skills and good computer skills (Word, Excel, Outlook)

• Experience in working with external suppliers

• Able to manage multiple tasks in same time.

• Good personal communication skills, in written and especially verbal English

• A high level of self-awareness, personal energy, stamina and flexibility.  Ability to work creatively, effectively and under own initiative

• Able to manage multiple tasks.

• Proven experience as a team worker and demonstrably cooperative with members of other teams.

• Commitment to Oxfam’s overall aims and policies and experience of promoting gender equity and diversity and the interests of marginalized people in all aspects of Oxfam’s work

Application Procedure:

Please apply the position by clicking the Apply button. https://jobs.oxfamnovib.nl/job/Hargeisa-%28SOM_HAR%29-Logistics-Intern/1060990401/. Application Deadline on 22th April 2024, however applications will be reviewed on rolling basis and assessments might be carried out before the Deadline, female candidates are highly encouraged to apply. Only short-listed candidates will be contacted

We are committed to ensuring diversity and gender equality within our organization. Therefore, people of all gender identities, sexes, sexual orientations, races, colors, religions, cultures, abilities, etc. are eligible for this position.

 Oxfam aims to attract great talent that not only fits the job but also Oxfam’s high standard of values and principles, who shares and demonstrates Oxfam’s commitment to prevent and eradicate any type of misconduct including sexual harassment, exploitation and abuse, any other type of misuse of power or lack of integrity and financial misconduct. We are committed to promoting the welfare of children, young people, and adults. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks, or integrity screenings/references relating to misconduct and disciplinary actions in prior employment.