TERMS OF REFERENCE FOR COMPREHENSIVE CAR INSURANCE COVER

1. Background

Islamic Relief Somalia (IRW-S) is an international Organisation contributing to the wellbeing of people in need in Somalia since 2006. We respond to the needs of conflict and droughtaffected people through the provision of life-saving assistance. We work to provide immediate humanitarian relief and long-term sustainable development.

Our Somalia programme strategy, derived from Islamic Relief Worldwide’s Global Strategy, aims to reduce the suffering and losses resulting from conflict or natural disasters by providing timely, and relevant emergency assistance for people affected by conflict or natural disasters. We aim to empower communities to emerge from poverty and vulnerability by increasing assets, income, food security and access to employment opportunities for poor households.

Exemplifying our Islamic values, we will mobilize resources, build partnerships, and develop local capacity as we work to; Enable communities to mitigate the effect of disasters, prepare for their occurrence and respond by providing relief, protection and recovery; Promote integrated development and environmental custodianship with a focus on sustainable livelihoods; and Support the marginalized and vulnerable to voice their needs and address root causes of poverty.

2. The Need/Purpose

IRW-S is proposing comprehensive car insurance coverage for its approximately 25 vehicles across the country. IRW-S is soliciting a detailed proposal from eligible insurance firms to provide vehicle liability Insurance for its fleets.

The number of proposed fleet will be subject to change due to purchase of new cars & write-off of old ones.

https://drive.google.com/file/d/1e4COa1C8frJlc9cQNO9kiF6MPTXv8TeS/view?usp=sharing

7. GENERAL PROVISIONS

• This tender is open to qualified Vehicle Insurance Companies.

• Submit the vehicle insurance proposal according to the vehicle(fleet) insurance benefit as requested on provider coverage, Premium price,- General condition, General Exclusion etc.

• The technical proposal must be submitted as a separate document from the financial proposal.

• Only proposals that fully address the mandatory services listed in the bidding requirement will be evaluated.

• The proposal that comes after the closer of bid will not be accepted.

• Short-listed bidders may be invited to make presentations to the evaluation team.

• All pricing shall be guaranteed not to increase, based on an order placed within the proposal due date and intended for delivery following the specified delivery schedule.

• The performance of the successful bidder(s) who is contracted shall be monitored during the contract period. In the event of services not being under the specification or the conditions of the contract, IR reserves the right to cancel the contract.

• IRW-S reserves the right to reject any application(s) in whole or part without disclosing the reasons.

• The contracted firm should maintain high standards on ethical issues, respect and apply basic ethics and social rights, comply with local/international insurance standards to ensure non-exploitation of child labour, and give fair working condition to its staffs.

• IRS is serious about confidentiality. The contractors should maintain confidentiality and data protection principles. The contractor shall take all reasonable steps to ensure that its employees, agents and sub-contractors are bound by the same obligation.

How to apply

Applications should be sent to this email: procurement.irs@islamic-relief.so with the subject line of your email indicated as “COMPREHENSIVE CAR INSURANCE COVER” The deadline for application submission is 6 th November 2024.

Shortlisted appliccants will be called to present their business models and working process.