Job Description
Title: Internal/External - Finance Assistant - National Position
Save the Children is the world's leading independent organisation for children. We work in 120 countries. We save children's lives; we fight for their rights; we help them fulfil their potential.
We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.
We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises.
Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office. We're changing to become more efficient, more aligned, a better partner, a stronger advocate, a magnet for world-class people and relevant for the 21st century.
Role Purpose:
The role of the Finance Assistant is to manage the receipt and disbursement of funds and maintaining accurate financial records and supporting the programme in Qardho Office.
Contract Duration: 1 year
Location: Gardo
TITLE: Finance Assistant
TEAM/PROGRAMME: Finance
LOCATION: Qardho, Puntland
GRADE: 5
CONTRACT LENGTH: 12 months
CHILD SAFEGUARDING:
Level 1: the role holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work; therefore, a police check will not be mandatory unless the content or location of the role changes, in which case the Child Safeguarding level will be reviewed.
ROLE PURPOSE:
The role of the Finance Assistant is to manage the receipt and disbursement of funds and maintaining accurate financial records and supporting the programme in Qardho Office.
SCOPE OF ROLE
Reports to: Finance Officer – Qardho
Dimensions:
Save the Children has a unified presence in Somalia and Somaliland since January 2010 and is working in the thematic areas of education (including skills training for youth), child survival (health, nutrition & livelihood), protection and emergency responses. Save the children has an operation in Somaliland, Puntland and South-Central Somalia with a current staff complement of approximately 350 staff and current expenditure of USD 30 million each year.
Number of direct reports: None
KEY AREAS OF ACCOUNTABILITY:
¨ Ensure that all collections and payments are done against serially pre-numbered cash receipt and cash payment vouchers
¨ Collect funds and make various payments as per the authorization and approval of Budget Holders and in accordance with Save the Children’s financial management policy in the absence of the Cashier.
¨ Distribution of field payments and ensuring that all necessary information and documents are provided before payment is made.
¨ Support and facilitate all field payment for the Office and check the documents before the it is paid
¨ Manage cash balances and transfer in all related projects to ensure that sufficient balances are maintained for ongoing activities while preventing high cash closing balances.
¨ Preparation of Floats and subsequent follow up and ensure timely clearance of outstanding floats and inform the Finance officer on long standing floats regularly in emergency.
¨ Ensure full compliance of financial transactions with SCI rules, regulations, policies and recording and reporting systems
¨ Ensure proper files are maintained and well secured in the Finance Department to enable a complete audit trail from the Agresso FMS accounts records to supporting documentation and vice versa.
¨ Prepare the Petty cash GLACOS, input the data on daily basis and share with the Finance officer on daily bases for further review
¨ Carry out weekly, monthly and spot cash counts with senior managers in reconciliation to the actual balances in the reports.
¨ Ensuring prior approval from relevant senior managers, where necessary send cash to the field (cash replenishment and other requests) by the approved means and ensures receipt of remittances.
¨ Make sure that expenditures have been coded to the correct grants and have been approved by the relevant budget holders within the SOD limit. Make sure only payments approved in line with the SOD can be released for payments.
¨ Make sure that cash management thresholds and cash hours are followed all the time.
¨ Reconcile the outstanding float and make necessarily follow up for any floats before outstanding beyond the limit.
¨ Responsible to dispatch all cash paid to the suppliers and beneficiaries in Garowe and ensure receipt of receipts/remittances.
¨ Maintain optimum cash balances and advise the Finance officer when there is need for cash replenishment.
¨ Maintain and update cash book and perform daily cash reconciliation for all currencies.
¨ Keep custody for the cash in hand and the cheques into the cashbox. Perform physical checks all the time.
¨ Comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities, and other relevant policies.
¨ Perform any other related duties as required and assigned by the line manager.
COMPETENCIES AND BEHAVIOURS (our Values in Practice)
Applying Technical and Professional Expertise
· Makes decisions based on professional expertise and experience without deferring unnecessarily to others
· Shares knowledge and best practice on technical solutions so that others can make best use of that expertise
· Actively seeks new ways to develop the application of technical and professional standards within the team
Delivering Results
Delivers timely and appropriate results using available resources
Takes responsibility for their work and its impact on others
Plans, prioritize and performs tasks well with minimum supervision
Understands the link between their work and the organization’s objectives
Working effectively with others
Actively listens to new and different perspectives and experiences of those they work with
Proactively supports team members and trusts their capabilities
Demonstrates understanding of their skills and how they complement those of others within diverse teams and groups
· Clarifies their role and responsibilities within the team to maximize impact
Skills and Qualifications
Minimum 2 years proven work experience in cash management within a busy working environment such as financial institutions, local NGO’s or INGOs
Bachelor Degree of Business Administration/Economics
Computer skills especially in Ms Excel/spread sheets and Ms Word
Cash Management (handle, disburse and recording all transactions)
High level of integrity and ability to work as part of a professional team
Ability to work under high pressure to meet tight deadlines
QUALIFICATIONS AND EXPERIENCE
¨ Minimum 2 years relevant work experience within a busy working environment such as financial institutions, local NGOs, INGOs, etc.
¨ Bachelor degree in Accounting, Finance, Business Administration etc.
¨ Computer skills especially in MS Excel/spread sheets and MS Word
¨ Cash Management (handle, disburse and recording all transactions)
¨ High level of integrity and ability to work as part of a professional team
¨ Ability to work under high pressure to meet tight deadlines
¨ Good communication and interpersonal skills
¨ Commitment and willingness to deliver results
CHILD SAFEGUARING POLICY:
We work with children, communities, and governments all over the world and we believe in the right person for the job regardless of where you come from and how you identify yourself. We need to keep children safe so our selection process reflects our commitment to ensuring that only those who are suitable to work with children are considered for these posts. All successful applicants will therefore be required to complete a Police Check and must sign onto our Child Protection Policy and organizational Code of Conduct.
CODE OF CONDUCT
Because Save the Children's work is based on deeply held values and principles, it is essential that our commitment to children's rights and humanitarian principles is supported and demonstrated by all members of staff. Save the Children's Code of Conduct sets out the standards which all staff members must adhere to.
How to apply
The Application will close on 15th October 2022
We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy
Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.
Disclaimer:
Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents
https://stcuk.taleo.net/careersection/jobdetail.ftl?job=220007JR&lang=en