Job Description

For the implementation of its medical program in Somalia, MSF Mudug Project in Galkayo is looking for:

Job Title                             : Purchasing Clerk

Level                                    : 4 on MSF salary scale

Work Location : The position is based in Galkayo North Town, Mudug Region, Puntland with frequent visits to Galkayo south to support MSF supported departments in MDO Hospital and Outreach teams.

Start date                          : August 2022.

Length of contract        :  12  months  fixed  term  contract  with  possibility  of  extension  based       on

performance and operational need (Includes 3 month probationary period)

The selected candidate will be reporting to the Supply Chain Supervisor (Hierarchically and Functionally).

Main Tasks include, but not limited to:

Carrying out the purchases of a supply office on the basis of purchase documents issued by the line manager and managing the administrative and accounting procedures related to purchasing.

At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing procedure. Below an agreed threshold, directly assessing the local market, seeks products and suppliers that offer the best value for money, and negotiates prices.

Placing purchase orders to pre-selected suppliers with whom prices have been agreed.

Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval.

Regularly updating the supplier-item-price data on the supply office. Informing the Supply Chain Supervisor or Hospital facilities Manager of all information or modifications to the "item-supplier" data: price, address, items available.

Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), advances issued by the Finance Department,etc. Updating information on purchase lists after purchases are made.

Assisting in reception control process with the Supply Chain Supervisor, Supply activity officer and storekeeper.

Review submitted requisitions to verify that appropriate approvals and authorizations have been obtained prior to entering the purchasing process.

Collect and compile quotations, bids, specs, ect for review and documentation.

Identify and advise the best source to obtain needed materials based on price, availability and quality needs.

Prepare and process purchase orders and verify pro forma invoices and order confirmations for accuracy.

Maintain database of historical purchasing data for Mudug Project purchases.

Ensure that processed orders are filed for reference once the order is satisfactorily complete.

Archiving and submitting Financial documents to Finance department.

Skills and Qualifications

How to apply

If you meet the above requirements, please send your CV, motivation letter to: jobs@somalia.msf.org before 5:00 pm on 9th of July 2022.

Only applicants with required qualifications will be contacted.

(MSF is an equal Employer and does not charge any application/recruitment or training fee)