Job Description

Title: Supply Chain Intern (Procurement) - Somali National

Save the Children is the world's leading independent organisation for children. We work in 120 countries. We save children's lives; we fight for their rights; we help them fulfil their potential.

We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection, and child rights, also in times of humanitarian crises.

Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office. We're changing to become more efficient, more aligned, a better partner, a stronger advocate, a magnet for world-class people and relevant for the 21st century.

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy

Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.

Disclaimer:

Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents.

TITLE:  Supply Chain Intern (Procurement)

TEAM/PROGRAMME: Support services; Supply Chain department

LOCATION: Mogadishu

GRADE: N/A

CONTRACT LENGTH: 6 months             

CHILD SAFEGUARDING:

Level 3:  the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; ore because they are responsible for implementing the police checking/vetting process staff.

SCOPE OF ROLE:

The Supply Chain intern is responsible for supporting lower threshold procurement, warehousing, fleet management as well as handling documents and filing.

Reports to: Supply chain officer

Role dimensions:

Save the Children operates across all zones in Somalia and currently has three main area offices and additional 11 field offices. Programmatically Somalia is a large Country Office with more than $110million annual budget and staff over 650 staff.

Staff reporting to this post: none

KEY AREAS OF ACCOUNTABILITY:

Procurement responsibilities:

• Assist the delivery of timely procurement services in accordance with SCI procurement policy and procedures as well as that of the respective donors

•  Support the payment documents are prepared and submitted to finance in time

• Support in monitor contractors/ ongoing contracts status for possible termination/ renewal and advise the logistics officer on the timing.

• Assist in collecting request for quotation and support in the clearance of departmental visitors timely.

• Support in timely preparations of support documents for supplier payment.

• Assist/ support in lower threshold procurement process.

• Ensure proper filing system is maintained in the office.

• Ensure all procurement activities are carried out in line with SCI procurement policies and procedures at all times

• Coordinate with program colleagues on the procurement requests submitted and ensure their timely finalization

•  Ensure supplier invoices are received timely for payment facilitation.

Filing:

• Responsible for filing and archiving of procurement files neatly as per SCI filing system

• Improve the accuracy of the filing system

• Retrieve paperwork when it is requested

• Input paperwork into an electronic database when needed

• Update records with new information

• Perform regular quality checks on the filing system

• Keep logs of paperwork that is taken out

• Ensure that sensitive information of SCI is safeguarded

General

·         Report, as required, on project work and any management issues arising in each assignment (to the area management teams)

·         Comply with Save the Children policies and practice with respect to child protection, code of conduct, procurement and logistics, health and safety, equal opportunities and other relevant policies and procedures.

·         Ensure that all work is carried out in a way that is sensitive to community needs and gender and children’s issues. In particular, to promote the full and equal participation of women and children in all aspects of the work.

·         Within reason, implement additional actions and responsibilities, as requested by your line manager.

BEHAVIOURS (Values in Practice)

Accountability:

·         holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

·         Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

·         sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

·         widely shares their personal vision for Save the Children, engages and motivates others

·         Future orientated, thinks strategically and on a global scale.

Collaboration:

·         builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

·         values diversity, sees it as a source of competitive strength

·         Approachable, good listener, easy to talk to.

Creativity:

·         develops and encourages new and innovative solutions

·         willing to take disciplined risks.

Integrity:

·         honest, encourages openness and transparency; demonstrates highest levels of integrity

Skills and Qualifications

QUALIFICATIONS, EXPERIENCE AND SKILLS

Academic Background:

·         Minimum Bachelor’s degree in Procurement or business administration, Public Administration, economics, finance or other relevant disciplines.

·         Having or registering recognised professional procurement certification institutions is an added advantage.

Experience and Skills

Young female graduates interested in the field of procurement with no experience are encouraged to apply. Skills required

• Good written and spoken English and Somali languages

• Strong understanding of logistics, commodity and supply chain management

• Computer literate (including working knowledge of MS Word, Excel) and competency in development of spreadsheets and databases

• Demonstrable knowledge in the procurement process

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Adult Safeguarding.

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy, all employees are also expected to carry out their duties in accordance with SCI protection from sexual exploitation abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

How to apply

Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.

Female qualified candidates shall only be considered for this post.

Interested and qualified female applicants can view the profile and apply for this position through the below URLs: -

https://stcuk.taleo.net/careersection/jobdetail.ftl?job=22000896&lang=en

Application closing date will be on  5th of November 2022.