Summary of Position

The Administrative Assistant Will Perform a wide range of administrative and office support activities for the department and/or managers (Finance and Human Resources) to facilitate the efficient operation in the Somali Mission.

Purpose.

Provide support in administrative matters for a Finance, Logistics Human resources unit by performing varied responsible office support functions.

Engagement:

Interact with various departments and staff within Somali Office.

Delivery

Use different administrative skills to not only support players but also develop a working knowledge that will ensure effective day to day running of the Somalia Mission, add value to the organization and promote a sense of pride purpose and belonging

Essential job duties.

Objective 1: General Administrative Support

Updating the Centre’s contact list i.e. telephone, email addresses and skype.

Maintain office running supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

In conjunction with Logistics, act as a contact person for general maintenance requests (plumbing, electricity, internet, phone and other workmen) as the need arises

Coordinate with the Supply chain officer on all ground transport for staff.

Manage administrative matters for transit staff such as visas, vaccinations etc.

Carry out administrative duties such as filing, typing, copying, binding, scanning etc. Receive invoices from suppliers and dispatch to Logistics and Finance.

Flight booking of the staff.

Supervise Office and Expats Guest House cook and cleaners. Perform related duties as assigned.

Objective 2: Human Resource Support

Record and file staff leave requests as received Update Master Staff data on Monthly Basis

Supervisory Responsibilities

Cleaners and Cooks

Gender Equality Commitments

Foster an environment that supports values of women and men, and equal access to information.

Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.

Respect beneficiaries women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion, race, color, ancestry, national origin, age, or marital status.

Value and respect all cultures.

Skills and Qualifications

Degree in Business Administration or any other related field of study from a recognized university. 2-year Experience in a similar role, preferably in an INGO

Required Skills & Competencies.

Excellent interpersonal and communication (verbal and written) skills Ability to provide or recommend solutions to problems

Flexible to assume additional responsibilities; proactive approach to work and able to work with minimum supervision.

Ability to compile, organize, prepare and maintain an assortment of records, reports and information in an effective manner and in different departments

Ability to work and contribute positively in a team Excellent Computer skills in word, Excel and Email. Commitment to AAH work and values

How to apply

Applications, including CV with cover letter and 3 professional references to be sent via email to: hr-recruitment@so-actionagainsthunger.org not later than 30th June 2022 clearly mentioning the position on the subject line. Administrative Assistant -Mogadishu.

Only Shortlisted candidates will be contacted for interviews.