Finance, Grants and Contracts Advisor
Job title Finance, Grants and Contracts Advisor
Department East Africa
Based in Location Hargeisa with extensive travel in the field
Reports to the Country Representative
Who we are
With over 45 years of experience, working in over 60 countries, Population Services International (PSI) is the world's leading non-profit social marketing organization. PSI is reimagining healthcare, by putting the consumer at the center, and wherever possible - bringing care to the front door. We are working to fix market failures, shape future health markets and shift policy and funding to better support consumer empowered healthcare.
There are over 7,000 "PSIers" around the world. We are a diverse group of entrepreneurial development professionals with a wide range of backgrounds and experience. All with unique skills that we bring to the critically important work that we do.
We are looking for a Finance, Grants and Contracts Advisor (FGCA) to provide overall technical and management leadership, guidance and oversight of the organization's finance, grants and contract's portfolio. She/ he will be the custodian of financial, accounting, grants and contracts process to ensure PSI Som is compliant with donor and PSI global finance, budget, grants and compliance standards and that the processes enable PSI Som achieves its strategic priorities. In addition, to strong technical knowledge and experience, the FGCA will be a key leader within the organization whose leadership style should reflect high Emotional Intelligence (EI) and their ability to lead while nurturing talent. This position will supervise have two direct reports (Finance Manager, Sub-awards Manager).
Sound like you? Read on.
Strategic leadership and oversight role:
Provide direction and strategic leadership for organization's finance, grants and contracts portfolio.
Ensure that the finance, grants and contracts systems and process align with PSI Som's Strategic Plan and priorities
Design and maintain internal systems that ensure accurate and timely reporting on financial performance of the organization;
Consistently demonstrate a leadership style that reflects high emotional intelligence, nurtures talent and reinforces the right tone at the top of the organization.
Promote and demonstrate an ethical environment, in line with PSI's values of honesty and acting with integrity
Supervise and provide leadership to PSI Som's Finance and Sub-awards teams;
Financial reporting and policies:
Establish and/or refine and disseminate policies, systems and practices for effective management, procurement, disbursement and accounting for all financial resources in line with PSI Washington (PSI/W)'s global accounting policies, funder requirements and local law where required;
Work closely with the Finance Manager to prepare submission of monthly financial packages to PSI/W and monthly review and analysis of financial reports and reconciliations with attention to how resources can be better allocated to achieve program objectives;
Oversee accurate and timely payroll generation;
Ensure adherence to PSI Global Responsibilities Matrix on Approval limits for Procurement of Goods and Services;
Work closely with Business Operations Director to establish and support suitable accounting and administrative systems and personnel in all PSI Som field offices;
Budgeting, Financial analysis, Compliance:
Lead the annual operating budgeting process;
Validate monthly common cost analysis and update cost ratios to ensure each donor bears the correct proportion of common costs
Develop, track and review departmental budgets in consultation with budget holders and finance team and conduct detailed activity status review and give input to DC and budget holders
Prepare and track donor budgets. Prepare modifications and Activity realignments as necessary;
Monitor performance and efficiency of on-going Donor projects by analyzing project monthly spend rates and highlighting possible problem areas.
Support preparation and successful conclusion of internal and external auditing activities for the CR, PSI/W and for the donor annual audit reporting
In collaboration with PSI Legal Counsel, minimize legal risk to the organization and engage any legal issues confronting the organization
Review and test controls to ensure PSI Som systems are compliant with PSI Global policies, donor requirements, as well as, Somalia/ Somaliland laws
Ensure prompt preparation and submission of statutory returns, donor reports and tax compliance.
Governance and Donor Management:
Ensure understanding of donors administrative and financial requirements before entering any award and compliance with the same throughout the duration of the award
Ensure compliance of expenditures with donor regulations and that downstream implementation partners understand and comply with donor regulations
Ensure prompt preparation and submission of statutory returns, donor reports and tax complianceQualifications
What are we looking for?
The candidate we hire will embody PSI's corporate values:
Collaboration: You can work independently, but thrive within a team.
Trust: You trust that your manager and team will have your back and care deeply about gaining that same trust from your teammates
Pragmatism: You dive in and maintain momentum even when things are ambiguous and you don't let perfect get in the way of good enough.
Honesty: You aren't afraid to speak up and speak your mind.
Measurement: You set clear and challenging goals and hold yourself accountable to driving measurable results.
Commitment: You're independent and a free thinker, but you're ready to buy in to the direction of the team and commit to its success.
Postgraduate degree in Finance, Management, MBA and/or professional qualifications like ACCA, CIMA, with at least 8 years post qualifications experience in general management, financial management and experience with donor-funded projects at a senior management level.
Working knowledge of integrated, accrual-basis accounting systems such as QuickBooks Enterprise, Lawson, or another ERP. Advanced computer skills, with strong Office 365 skills preferred
Have demonstrated grants management experience and in-depth understanding of current donor rules and regulations. Experience working with DfID, USAID and other international donors
At least 5 years of experience living or working in a developing country and conflict/ post-conflict experience is highly preferred
High level of written and verbal communication skills. Written and verbal fluency in English required; Somali fluency a plus.
Exceptional quantitative data analysis skills
Willing to travel across Somalia/ Somaliland for extended periods (at least 50% in field).
High emotional intelligence, people management and interpersonal skills
Ability to work in a diverse cultural environment with multiple stakeholders (including Somali health Authorities (SHAs), beneficiaries, implementing partners, program staff, donors)
Ability to manage staff remotely
What will get us excited (personal and management characteristics)?
Successful candidates will be customer service oriented, exhibit excellent communication and interpersonal skills; have proven problem solving ability; be able to work efficiently and quickly under pressure; be able to prioritize and perform multiple tasks; and have the ability to work with minimal supervision and follow through on assignments. Preference will be given to candidates with demonstrated experience in international health and development issues, and technology innovation.
Be self-starter, effective team player and demonstrated verifiable result-oriented track record. Act with urgency for continuous improvement and with a bias towards action; promote development of breakthrough solutions; embrace and advocate innovations that improve results; aggressively promotes the need for breakthrough improvements.
Acting with Long Term Perspective: Take actions today to build a strong foundation for future success, identify and take advantage of emerging opportunities, keep PSI/Som's long-term goals in mind when addressing short-term issues and problems.
Adaptive and flexible in approaches to work, comfortable with changing approach based on the evidence of what works.
Passionate about learning, documenting and sharing what does and doesn't work
Proven ability to develop routines to manage large workloads and organize work efficiently
Ability and desire to coach and transfer learning capacity to partners and program staff.
References will be required
The successful candidate will be required to pass a background check.
PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.
How to apply: