Transport Assistant


OVERVIEW OF CTG GLOBAL

CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries - from the Middle East, Africa, Europe, Asia and Central and South America - we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we have the ability to act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.

OVERVIEW OF THE POSITION

Our client is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO) & is mandated by the UNGA to ensure an effective, proactive & coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize our client's technical expertise in responding to threats posed by unsecured and unsafe conventional weapons & ammunition stockpiles. As an office within DPKO, our client supports peacekeeping & special political missions in accordance with Security Council mandates.

Our client's main activities are the establishment of a functional & accountable Somali Explosive Management Authority, the development of Somali Police explosive threat mitigation capacities & the establishment of a comprehensive Weapons and Ammunition Management system. Our client provides explosive threat mitigation capacities to the African Union Mission in Somalia as part of a non-lethal logistical support package, they also supports the protection of civilians in contaminated areas by coordinating humanitarian mine action & stabilization activities such as survey, clearance & risk education.

The Peace and Security Center (PSC) supports and facilitates the work of our client, other entities and governments in some 18 countries and territories affected by explosive hazards. PSC provides specialized project management services to efficiently support our client in delivering essential work on the ground in emergency, post-conflict & peacekeeping environments with the aim of promoting peace & security, protecting civilians & ensuring long lasting human security.

GENERAL FUNCTIONS

Role objective:

The Transport Assistant works under the overall guidance and supervision of the Asset management and Logistic Officer. He/she is responsible to effectively manage the transportation services under of the programme, including driver management, vehicle management and maintenance, ensuring drivers and vehicles are operated within our client's rules and regulations.

Expected output:

Specific responsibilities and duties include but are not limited to;

Manage and supervise Drivers in their duties and responsibilities and work.

Ensure all Drivers comply with security rules and regulations, organizing refresher training when needed.

Ensure all new Drivers receive an in-depth briefing on induction regarding our client's rules and regulations regarding vehicles and security.

Responsible to ensure vehicles are in good working condition, regular maintenance is conducted and repairs are carried out in a timely manner, according to our client's rules and regulations.

Ensure all vehicles have relevant and updated documents and registration papers.

Coordinate with Logistics Unit to ensure all vehicles have mission kits and safety equipment.

Order and maintain a store of spare part for normal services.

Maintain and update Transport spreadsheet, recording of Trip Tickets, Fuel Usage and Vehicle History.

Monitor and control vehicle trip sheets and perform regular checks on these documents to ensure there are no irregularities or disparities in fuel consumption.

Coordinate the dispatching of vehicles in a timely manner and notifying drivers of any change in security situation and coordinate the dispatching of vehicles for international staff movements before and after work hours.,

Establish, implement and monitor a work schedule for drivers, to ensure optimal use of driver time, varying driver schedules/shifts based upon demand.

Responsible for issuing and receiving vehicle keys and airport passes.

Ensure drivers perform daily maintenance, cleaning and routine checking.

Maintain vehicle and transport record keeping to ensure transparency and accountability.

Any other duties assigned by Logistics Officer.

Project reporting:

This role works under the guidance & supervision of Assets & Logistics Officer.

Team management:

This role does not have team management responsibility.

ESSENTIAL EXPERIENCE

Education:

§ Completion of Secondary School education with a minimum of 5 years of relevant experience..

Work experience:

§ Minimum of 3 years of demonstrable relevant Transport experience.

Geographical experience:

§ Minimum of 1 years of experience in Africa (essential).

Languages:

§ Fluency in English is essential.

Key competencies:

Education

High School Graduate is essential.

Work Experience

At least 5 years` experience as a Transport Assistant/Supervisor.

Experience as a professional Driver is essential.

At least 2 years` experience with NGOs, UN Agencies or an international organization is essential.

Previous experience in a supervisory or management position is desired.

Experience with UN rules and regulations is highly desirable.

Working knowledge of English, both written and verbal. Fluent, both written and verbally, in Somali.

Working knowledge of MS Office application (Word, Excel), email/internet.

Knowledge of UN rules and regulations would be a distinct advantage.

Working knowledge of vehicle spare parts, mechanics and maintenances is highly desirable.

Is a team player who has good interpersonal and leadership skills.

Is able to develop and manage schedules and plans.

Manage and develop subordinates.

Competencies:


Teamwork Skills: Works collaboratively with colleagues to achieve organisational goals. Solicits input by genuinely valuing others` ideas & expertise, is willing to learn from others. Places team agenda before personal agenda. Supports & acts in accordance with final group decisions, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments & accepts joint responsibility for team shortcomings.
Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession. Actively seeks to develop oneself professionally & personally. Contributes to the learning of colleagues & subordinates. Shows willingness to learn from others. Seeks feedback to learn & improve.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments, adjusts priorities as required. Allocates appropriate amount of time & resources for completing work. Foresees risks & allows for contingencies when planning. Monitors & adjusts plans & actions as necessary. Uses time efficiently.
Communication skills: Speaks & writes clearly and effectively. Listens to others, correctly interprets messages from others & responds appropriately. Asks questions to clarify & exhibits interest in having two-way communication. Tailors language, tone, style & format to match the audience. Demonstrates openness in sharing information & keeping people informed.
Client Focus: Considers all those to whom services are provided to be "clients" & seeks to see things from clients` point of view. Establishes & maintains productive partnerships with clients by gaining their trust and respect. Identifies clients` needs & matches them to appropriate solutions. Monitors ongoing developments inside & outside the clients` environment to keep, informed & anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Accountability: Takes ownership of all responsibilities & honors commitments. Delivers outputs for which one has responsibility within prescribed time, cost & quality standards. Operates in compliance with organizational regulations & rules. Supports subordinates, provides oversight & takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings & those of the work unit, where applicable.


Other relevant information:

To be advised.

How to apply:
https://recruitmentctg.force.com/xcdrecruit__Site_ExternalPositionDetail...