Finance and Administrative Assistant


OVERVIEW OF CTG GLOBAL

CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries - from the Middle East, Africa, Europe, Asia and Central and South America - we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we have the ability to act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.

OVERVIEW OF THE POSITION

The OTI program in Somalia is primarily a community-based, small grants initiative implemented in close coordination with the donor, with communities in priority areas, and with all levels of govt., particularly newly formed district administrations and regional state institutions. The overall objective of the program is to support the political transition of Somalia towards a functioning and stabilized federal state through activities that promote good governance, consolidation of the federal structure and a receptive environment to respond to emerging political contingencies.

Under the overall guidance of the SSI Resource Management Officer in Nairobi, and under the direct supervision of the SSI Deputy Chief of Party in Mogadishu, the successful candidate will perform routine and specialized finance and accounting tasks.

GENERAL FUNCTIONS

Role objective:

The Finance Admin Assistant will be expected to play an active and constructive role in providing finance / admin support to the program management in Mogadishu and to liaise with their functional supervisors in Nairobi.

Key objectives of the role include ensuring financial, administrative and personnel accountability and implementing clear, efficient procedures for routine processing tasks.

Expected output:

The responsibilities will include, but not be limited to, the following:


Receive, review and reconcile invoices from vendors with the P.O.
Maintain and manages petty cash, ensuring safe custody of all cash at hand.
Maintain accounting spreadsheets in accordance with IOM procedures.
Analyze and reconciles service providers accounts and ensures that invoices are correct, projects are charged a true and fair cost of their usage and any private usage is duly recovered / reimbursed.
Ensure that all cash and cheque payment requests are duly completed, certified and authorized by authorized staff and all the necessary supporting documents are provided before payment is made.
Check and ensure that all Letters of Invitations (LOIs) and expense claims are correctly completed.
Prepare and submits a monthly funding request and monthly account returns.
Ensure that transactions for IOM Mogadishu are sent to IOM Nairobi Office for posting in PRISM financials in time.
Review Sub Office internal controls and notify the OIC and RMO of any potential weaknesses and propose corrective measures required.
Perform any other duties as may be assigned.


Project reporting:

This role directly reports to the SSI Deputy Chief of Party & indirectly reports to Senior Finance And Administrative Assistant & Technical Supervision / Guidance - SSI Resource Management Officer.

Team management:

This role does not have team management responsibility.

ESSENTIAL EXPERIENCE

Education:

§ Master's degree in Accounting and Finance, Business Administration, Public Administration or an equivalent combination of training and experience or Certified Public Accountant (CPA) or ACCA or its equivalent. and/or Bachelor's degree in Accounting and Finance, Business Administration, Public Administration or an equivalent combination of training and experience or Certified Public Accountant (CPA) or ACCA or its equivalent..

Work experience:

§ Minimum of 5 years of demonstrable relevant Finance & Accounting experience.

Geographical experience:

§ Minimum of 5 years of experience in Africa (essential).

Languages:

§ Fluency in Somali (essential) and English ().

Key competencies:

Experience:

Working knowledge of USAID procurement and logistics policies, rules and regulations is an added advantage.

Strong knowledge of computer applications, especially MS Word, Excel, Outlook and Access. Knowledge of SAP an added advantage.

The incumbent is expected to demonstrate the following competencies:

Accountability - Takes responsibility for action and manages constructive criticisms.

Client Orientation - Works effectively well with client and stakeholders.

Continuous Learning - Promotes continuous learning for self and others.

Communication - Listens and communicates clearly, adapting delivery to the audience.

Creativity and Initiative - Actively seeks new ways of improving programs or services.

Leadership and Negotiation - Develops effective partnerships with internal and external stakeholders.

Performance Management - Identify ways and implement actions to improve performance of self and others.

Planning and Organizing - Plans work, anticipates risks and sets goals within area of responsibility.

Professionalism - Displays mastery of subject matter.

Teamwork - Contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.

Technological Awareness - Displays awareness of relevant technological solutions.

Resource Mobilization - Works with internal and external stakeholders to meet resource needs of IOM.

Other relevant information:

The appointment is subject to funding confirmation.

Internal applicants of the organization, as well as female candidates, will be considered as first-tier candidates.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation.

How to apply:
Candidates interested in applying for this role need to register on CTG website as a candidate and apply for this role using the below link
https://recruitmentctg.force.com/xcdrecruit__Site_ExternalPositionDetail...