Stores Manager - Somalia Roving position
Action Contre la Faim (Action Against Hunger) has been conducting humanitarian programs in Somalia Since May 1992. Currently, AAH is conducting its humanitarian activities in Somalia focused on treating and preventing malnutrition, increasing access to clean water and appropriate sanitation, strengthening the food-security and the livelihoods and thus boosting the resilience of communities in Somalia as well as emergency response via program bases in Somalia.
The position and responsibilities
AAH Somalia is looking for a suitable candidate for the position of Stores Manager to be based in Somalia and support the other bases as a roving Stores Manager. The role reports hierarchically to the Field Coordinator & technically to the BRCiS project supply coordinator.
The Stores Manager is responsible for all aspects of warehouse management, reception and preparation of cargo and dispatch (food, equipment, cleaning products) and assist the Logistics Field Officer in his daily work.
The Stores Manager`s core responsibilities will include but not limited to the following:
Objective 1: Manage the storage of supplies
Respect AAH stock management procedures (records, filling, and identification);
Ensure proper identification of all arrival/departure material (quantity, quality, and delivery);
Ensure correct preparation of deliveries;
Respect AAH physical stock management requirements (organization, cleaning, ventilation) ;
Follow-up with special attention expiry date of drugs & food, and warns the concerned department two months before expiry date;
Conduct monthly stock inventory and ensure that stock cards are created, up-to-date, and accurate (having donors detail);
Compile monthly inventory/stock report for your superior;
Ensure that the stock has enough supplies to sustain the program running during a given period ( monthly or quarterly) ;
Place the orders for equipment and food items according to the level of stock and the monthly consumption.
Store the products according to their use-by date on bins (FIFO).
Objective 2: Support the order processing
Control the management and processing of the bases` internal order forms (BCI);
Ensure updating and distribution of follow-up to orders;
Organize deliveries to the programmes;
Ensure filing of documents concerning supplies.
Objective 3: Commodity safety and hygiene of the store
Check daily the cleanliness of the supplies and make sure they are regularly disinfected and aired ; check the temperature and the rate of humidity ;
Check the state the newly inputs and treat them if necessary , discard infected products ,
Separate food items from other products ;
Set up a protection against harmful animals and insects and apply a treatment as soon as the first signs of infection appear.
Ensure that the warehouse conditions are satisfactory;
Guarantee that the Kitlog`s storage procedures are respected.
Ensure the AAH stock procedures are implemented
Ensure the proper administration and filing for the stock
Objective 4 : Ensure the back-up of the Assistant Log FO
Draw up a work plan for the general helper and casuals;
Delegate the activities and check that they are executed properly;
Replace the Assistant logistics Field Officer in his absence.
Degree or Diploma with at least 3 progress years` experience in Logistics and knowledge of Supply Chain Management
At least 3 years field experience in humanitarian organization is required.
Expertise in assessment, exploratory missions, interventions in unstable, contexts / crises situations, emergencies.
Capacity for planning and organization.
Logistical knowledge regarding emergency interventions, placing an order, supply and stock management, freight clearing
Ability to organize and priorities workload, using initiative when appropriate
Interpersonal, written and verbal communication skills; problem-solving and organizational skills
Willingness to live and work in Somalia
Fluency in Somalia.
Good organizational skills
Effective organizational representation at different levels
Disciplined and able to work and arrive at decisions autonomously and with minimal guidance;
Fluent in English (professional English);
Excellent verbal and written skills;
Ability and willingness to travel regularly to the various field sites in Somalia
Capacity to work on Remote area
Strong capacity to work in tense conditions and high insecure and volatile context
How to apply:
Applications, including CV with cover letter and 3 professional references to be sent via email to:
email@example.com not later than 23rd May 2018 clearly mentioning the position on the subject line. e.g VA014/2018 Stores Manager-Somalia. Only Shortlisted candidates will be contacted for interviews.
Female candidates are particularly encouraged to apply.