Country Finance Manager - Somalia


Vacancy Announcement: Country Finance Manager - Somalia

Organization: Adeso - African Development Solutions, www.adesoafrica.org

Position Title: Country Finance Manager - Somalia

Direct Line Manager: Country Director - Somalia

Working With: Somalia Program and Operations Teams and Adeso HQ Finance Team

Program/ Duty Station: Flexible

Duration: 1 Year, Renewable

Starting Date: Immediately

ORGANIZATIONAL CONTEXT

Adeso, formerly known as Horn Relief, is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities & we believe that development must come from within, not outside, African communities. That it is Africans themselves who must determine Africa`s future. We listen to communities and respond to the needs that they value the most, providing sustainable outcomes for a sustainable future.

For the past 25 years we have strengthened rural livelihoods and economies through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. At present, Adeso has programs in Somalia, Kenya and South Sudan.

Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

POSITION SUMMARY

Adeso is recruiting for Country Finance Manager - Somalia. The successful Country Finance Manager will combine sound financial management and staff management skills with high level of dynamism, creativity and efficiency. The position holder will be a full-time member of the Adeso staff, working with Somalia field teams and HQ staff.

SPECIFIC ROLES AND RESPONSIBILITIES

Financial Management

Planning and coordinating the activities of the country Finance teams by ensuring that there are adequate resources to effectively undertake the planned activities.

Providing leadership and supervision to all finance officers in the country offices and ensure that they carry out their daily tasks in an effective and efficient manner as per Adeso`s policies and procedures and donor requirements.

Assist the program managers and country director in the preparation and monitoring of budgets for all country projects/program as per Adeso and Donor formats, on monthly, quarterly and annual basis.

Provide timely and sound financial reports to the management, donor and other stakeholders on monthly, quarterly and annual basis.

Assist in the institution of organizational financial policies and procedures ensuring compliance to the said policies.

Review the monthly payments including payroll for all staff.

Review Somalia Program bank reconciliations.

Track the Somalia employee advances regularly for recovery.

Strengthen financial systems and internal controls and ensure that transactions are adequately captured and recorded accordingly in the system. Ensure all payments are adequately supported by the relevant documents.

Review field finance officers work with a view to building capacity

Periodically monitor budgets and inform HQ of major issues whilst suggesting corrective actions.

Ensure proper coding, Posting and approval for all Somalia transactions in the Serenic/Accounting system

Ensure all financial documents from the field are sent to the head office for filing and verification on monthly basis

Periodically review the fixed assets register for Somalia and ensure that it reconciles with the accounting system records.

Business Planning and Donor Management

Prepare annual operations plan for the country office and programs

Assist in the review, revision and updating financial operations policies and procedures for the country offices as and when required

Monitor budgets and program expenditure of the country offices and teams

Review and consolidate country monthly cash requests and ensure timely liquidation

Plan for the growth and expansion of the country finance function

Oversees and manages country audits both programs and otherwise and liaises regularly with auditors (internal and external), and government agencies.

Compliance and Implementation of Policies and Procedures

Undertake regular financial monitoring in the field/country sub-offices and ensure that staff adhere to Adeso and donor financial policies and procedures.

Ensure the organization is in compliance with local statutory laws and legislations

Ensure proper procurement procedures are adhered to at all times, including maintaining of vendor contracts, lease agreements, and any other service contracts as may be required

Oversee the performance management of all finance staff and undertake annual performance review of finance officers

Capacity Building

Train and mentor staff on the use of the computerized accounting software and ensure that they are following the standard process of using the accounting system.

Provide orientation and training to the country staff on cost-effective management Adeso`s financial policies and procedures.

Identify any capacity gaps and assess any capacity building needs in the country finance departments and propose corrective action.

Plan for and implement capacity building activities for Adeso country finance staff and partners on timely and efficient manner

Manage, develop and mentor country finance staff and ensure staffs develop competencies in the key functional areas.

Assist in the identification of best practices within and outside of Adeso and help in the documentation and implementation of such practices.

SKILLS AND QUALIFICATIONS

Bachelor`s or Master`s degree in Accounting, Finance or Business Administration

Professional qualifications in accounting or CPA (K), ACCA, CIMA, or equivalent;

A minimum of 6 years` experience working in a similar position;

Experience in managing multiple programs and operations remotely;

Experience in institutionalizing financial policies and procedures and internal control systems;

Strong attention to detail and a high level of organization;

Previous experience in similar position will be an added advantage

Excellent communication skills both oral and written and the ability to work independently and as part of team;

Diplomacy, tact and negotiation skills;

Willingness to travel regularly to and within remote areas;

Ability to function effectively in a complex work environment, set appropriate priorities and deal effectively with numerous simultaneous requirements.

Strong management skills and strong competencies in people management, capacity building and coaching;

Proficiency in all Microsoft Office programs, particularly Microsoft Word, Excel, and financial applications such as sun systems is strongly preferred;

Strong hand on experience and knowledge of institutional donor funding requirements and regulations particularly European Commission, UN agencies, DFID and USAID to be able to advise program staff accordingly;

Strong analytical and numeracy skills as well as be ability to demonstrate experience of working with computerized accounting packages and spreadsheets with ability to transfer these skills to other users;

Good knowledge of local and regional laws and statutory requirements;

Highly developed interpersonal skills and a proactive approach to issues;

Spoken and written Somali is an added advantage.

How to apply:
This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team, please submit your application to jobs@adesoafrica.org, quoting "Country Finance Manager" in the email subject matter, by 4th March, 2018.

Each application should be addressed to the Regional Human Resources Manager and include the following:

· An updated CV; and

· An application letter which should include remuneration requirements and contact information for three work-related referees.

Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted. Adeso is an equal opportunity employer.