CARE International is an international NGO working in Somalia. CARE and its partners work with vulnerable communities to address the underlying causes of poverty and promote peace and development, as well as mitigating immediate suffering caused by drought, conflict and displacement. We invite applications from experienced and talented individuals for the position of Finance Officer based in Kismayo.
The position is responsible for the management of all financial support activities for the Kismayo office.
Duties & Responsibilities
Ensure that all PROGRAMS and PROGRAM SUPPORT financial transactions are carried out in accordance with CARE Somalia`s policies and procedures.
Ensure that all documents have sufficient approval and signing authority.
Inspect the Purchase Requisition Form (PRF) to obtain the expense coding information.
Determine whether the vendor has an outstanding balance and modify the entry to reflect the outstanding balance.
Ensure that requests for payments are adequately supported by documentation and all approvals sought.
Before posting a Travel Expense Report (TER), you will ensure that there is sufficient signature authority for payment.
Scrutinize and ensure that all payments made are related to mission policy, are clearly documented and conforming to donor regulations.
Review and ensure all salary and benefits payments for contract staff and consultants are valid and supported by current contracts.
Post all correct entries in PeopleSoft on a daily basis and ensure that all financial data is properly entered and closely monitor to ensure that correct account codes, fund codes and project IDs are entered for each transaction.
Prepare the cheques based on the register and submit them and "payment packages" to an authorized cheque signatory.
Ensure that vendor statements are reconciled to PEOPLESOFT monthly and records kept of what have been paid/outstanding.
Ensure that statements are presented on a monthly basis for review.
Review all sub-ledger balances on a weekly basis and collect outstanding receivables.
Ensure that sub-grants sub ledgers are reconciled with finance PEOPLESOFT and sub-office records.
Ensure that reminders for all outstanding receivable are sent to staff responsible and follow up done on the collection.
Ensure that all cash receipts are recorded and banked promptly.
Ensure that all deductions where applicable are done on a monthly basis
Ensure that the sub-office signatory list is up-to-date and any changes that occur are forwarded to Nairobi for review and approval.
Request for cash transfers from Nairobi, on a monthly basis, based on a cash flow provided by various departments/projects, ensuring that sub-office/mission is not exposed to unnecessary fluctuations by holding unnecessary huge cash balances.
Ensure that the sub-office has cash at all times and maintaining minimum balances in the accounts.
Submit monthly cash flow needs on or before the due date.
Facilitate the monthly closure of the financial transactions at the sub-office and ensure that the report is sent to Nairobi on or before the due date.
Follow up & address all sub-office finance related issues that may arise out of the monthly financial review.
Prepare bank reconciliation on a monthly basis.
On a monthly basis provide to Nairobi finance the accounts schedule to ensure that the balances agree to the TB balances.
Support sub-office to account for all cash receipts received on a monthly basis.
Prepare all supporting documentation and audit information in readiness for audit process.
§ Assist in the coordinating CARE USA or external auditors schedule audits for the sub-office.
Support other functions within the department when required
A holder of a CPA II or Diploma in accounting.
A Business related degree
Minimum of 2 years` experience in accounting, with preference for additional experience in financial management.
Understanding of computer applications in respect to basic accounting, payroll management, cash control, etc.
Basic understanding of PEOPLESOFT system is desired.
Good interpersonal skills
Past supervisory experience is desired.
Good communication skills in both verbal and written English.
How to apply:
Interested candidates who meet the criteria above are encouraged to send their application letters and detailed CVs to firstname.lastname@example.org by January 23, 2017. Kindly indicate the position title on the subject line when applying. Only shortlisted candidates will be contacted.
CARE is an equal opportunity employer promoting gender, equity and diversity. Female candidates are strongly encouraged to apply. Our selection process reflects our commitment to the protection of children from abuse.