Project Associate Officer
OVERVIEW OF CTG GLOBAL
CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries - from the Middle East, Africa, Europe, Asia and Central and South America - we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we have the ability to act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.
OVERVIEW OF THE POSITION
Our client is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). Our client is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize our clients technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, our client supports peacekeeping and special political missions in accordance with Security Council mandates.
Our client as a component of the United Nations Support Office in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to AMISOM as part of a logistical support package. Non-lethal tactical advice and analysis is delivered by our clients technical advisors located in each AMISOM Sector Headquarters and at AMISOM Force Headquarters, who support AMISOM planning and operations. Our client support includes both enabling ("operate in spite of IEDs") and response ("defeat the device"). As a component of the UN Mission in Somalia (UNSOM) our client also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Advisor.
Under the general direction of the Project Manager the job holder will conduct the following tasks:
· Provide assistance to the Management, including open-source research, assistance with the organization of management coordination events, travel, and administration and security clearance;
· Provide assistance to the Project as directed by management;
· Compile and oversee the maintenance key client Somalia products, edit weekly, monthly and donor reports in line with activity and events;
· Draft and edit talking points for senior staff;
· Draft correspondence on behalf of the management;
· Follow up on project action points to ensure deadlines are met;
· Assist in organizing donor and media presentations;
· Maintain documentation of decisions and action taken on project issues and ensure project work plans and smart sheets are kept updated;
ï‚· Organize management schedule, coordinate and backstop management in all administration and other related matters;
· Provide clear documents and bring matters that need decision by the management to his/her attention;
· Coordinate papers and take meeting minutes in support of the Department;
· Assist the management with special assignments;
· Produce minutes and summarize meetings;
· Set up spreadsheets, database files, and tables ensuring appropriate presentation and style of accuracy of information;
· Provide general administrative assistance while managing the day to day running of the office to ensure smooth, effective and efficient operation; Support to Internal Programme Communications:
ï‚· Initiate and minute, on Skype or other tele- or video- conference means, internal project management coordination calls and meetings and draft and circulate minutes.
Master's degree in In Business Administration, Project Management, Social Sciences or related fields and/or Bachelor's degree in in a related field with an additional 2 years (total 4 years) of relevant experience may be accepted in lieu of the advanced university degree.
§ Minimum of 2 years of demonstrable relevant Project Management experience and/or minimum of 1 years of demonstrable relevant Mine Action experience.
Minimum of 1 years of experience in Africa with local experience in Mogadishu is an advantage.
Fluency in English (essential) and Somali (desirable).
Partnering - Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Results Orientation - Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Solution Focused - Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Effective Communication - Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Leading Self and Others - Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Integrity & Inclusion - Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Agility - Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behaviour. Performance is consistent, even under pressure. Always pursues continuous improvements.
Other relevant information:
Experience within the UN system is desired;
A minimum one years` experience working in international organizations required;
A general understanding of Mine Action is required for this post (either military or humanitarian knowledge base);
A proven record in administrative duties and organizational expertise is essential;
Computer literacy, with solid experience of using Microsoft Office suite required;
Proven ability to work under pressure to tight deadlines;
Proven ability to work within a team.
How to apply: